Dual or Joint Event Planning
Planning an event is often a difficult but rewarding challenge. But, what if you are hired to plan for a husband and wife's joint 40th and 50th birthday party? Dual or joint events like this do happen. People do tend to combine celebrations and grab the opportunity to bring everyone together in one party to celebrate two momentous occasions.
This is a challenge that many event planners don't want to take on. Some think it is impossible while others think it is a recipe for trouble. However, expert event planners know that the trick is in meticulous planning.
Five (5) Things to Do When Planning A Dual or Joint Party Celebration
Are you planning for a graduation and birthday party? Or, is it a wedding anniversary and graduation party? Whatever you may be planning, merging them together seamlessly is the real task at hand. Be sure to remember that it is important to be careful with birthdays in tandem, especially with young or mixed crowds.
1. Be sure that you give equal care and attention to both occasions.
Initially, you need to be sure that one aspect doesn't draw from the other. This can be difficult to manage, and requires attention through planning and responsiveness during the event. Attention can easily be taken away from one individual, especially if the majority of the crowd is associated with only one VIP.
2. Ensure that all guest of honors have their own circle of attendees
When sending out invitations, ask if everyone is coming. In most joint event cases, one VIP's friends are friends of the other guests of honors. However, it is still important that all celebrators have their own group of friends during the celebration activities.
3. Inform everyone that it is a joint or dual celebration
Is everyone aware that the celebration is for two different things? One thing that is often discouraging is when someone shows up for the party, and doesn't realize that it's a joint event. They may overlook certain requirements (a present for the anniversary or a graduation card). Be sure that everyone invited is aware of the fact that it's a tandem celebration (preferably disclosed through invitation, though a reminder at the front door is always good practice).
4. Prepare name tags
One thing to consider is that not everyone will know each other. Name tags are useful as party attire, though seating tags will work (and help integrate the crowd), as well.
5. Discuss arrangements with your caterer
When planning a joint event, be sure that you thoroughly discuss the details with your caterer. Consult with West Texas catering experts since they have had years of catering experience related to this type of party. They would have great ideas to help you plan and handle a joint or dual celebration with two different crowds.
This is a challenge that many event planners don't want to take on. Some think it is impossible while others think it is a recipe for trouble. However, expert event planners know that the trick is in meticulous planning.
Five (5) Things to Do When Planning A Dual or Joint Party Celebration
Are you planning for a graduation and birthday party? Or, is it a wedding anniversary and graduation party? Whatever you may be planning, merging them together seamlessly is the real task at hand. Be sure to remember that it is important to be careful with birthdays in tandem, especially with young or mixed crowds.
1. Be sure that you give equal care and attention to both occasions.
Initially, you need to be sure that one aspect doesn't draw from the other. This can be difficult to manage, and requires attention through planning and responsiveness during the event. Attention can easily be taken away from one individual, especially if the majority of the crowd is associated with only one VIP.
2. Ensure that all guest of honors have their own circle of attendees
When sending out invitations, ask if everyone is coming. In most joint event cases, one VIP's friends are friends of the other guests of honors. However, it is still important that all celebrators have their own group of friends during the celebration activities.
3. Inform everyone that it is a joint or dual celebration
Is everyone aware that the celebration is for two different things? One thing that is often discouraging is when someone shows up for the party, and doesn't realize that it's a joint event. They may overlook certain requirements (a present for the anniversary or a graduation card). Be sure that everyone invited is aware of the fact that it's a tandem celebration (preferably disclosed through invitation, though a reminder at the front door is always good practice).
4. Prepare name tags
One thing to consider is that not everyone will know each other. Name tags are useful as party attire, though seating tags will work (and help integrate the crowd), as well.
5. Discuss arrangements with your caterer
When planning a joint event, be sure that you thoroughly discuss the details with your caterer. Consult with West Texas catering experts since they have had years of catering experience related to this type of party. They would have great ideas to help you plan and handle a joint or dual celebration with two different crowds.
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