How to Decrease the File Size of a Word Document
- 1). Disable the Fast Save feature. Click "File," and then click "Options." This will open the "Word Options" dialog box. Click "Advanced" from the left tab, and then clear the "Allow Background Saves" check box. Using this feature is a convenient way to quickly save your document, but it takes up more disk space, because it saves recent changes of the document to the old file.
- 2). Insert images instead of copying and pasting them. To insert an image, click the "Insert" tab and click the "Picture" icon. Select a picture from your computer and then click "Insert" to add the picture to the document.
- 3). Compress the images in the document. Click a picture in the document and then click the "Format" tab. Click the "Compress Pictures" icon. Select the options that match your preferences and then click "OK."
- 4). Delete previous versions of the Word document. Having multiple versions of a document increases the file size. To check for previous versions, click "File" and then click "Info." Next, click "Manage Versions." If there are other versions that exist, you will be able to delete them.
- 5). Embed the TrueType font styles within your document. Click "File" and then click "Options." Click "Save" and then go to the "Preserve Fidelity when Sharing This Document" section. Check the "Embed Only the Characters Used in the Document" box.
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